Checklist for Agora Excavations

DEADLINES: March 14 and May 1

Complete all forms, listed and linked below, by the approperiate deadline. 

Failure to complete and return required forms in a timely manner may have consequences.

Online Forms:

DUE March 14: Complete the online "General Information and Housing Preferences Form"
(Click the form name/link to go to form.)

• This form asks for general information, as well as asking you to agree to our release of liability, consent for photographic images, housing preferences, housing agreement, acknowledgement of our personnel policy, emergency contact information, and information for our mailing list.
• On the form, you are asked to upload a color digital photograph. The photograph should show your head and shoulders against a plain background. The jpg or tif image needs to be 600 x 600 to 1200 x 1200 pixels, not exceeding 1 MB. This will be used to create your ASCSA ID card and museum pass (if applicable). Preferably, it should be a passport style photo. DO NOT UPLOAD YOUR PASSPORT. If you have a valid museum pass or ASCSA ID card already, bring it with you to the School, as you may not be provided with a new card upon arrival. 

DUE March 14: Complete the online "Agora: Passport Information" form
(Click the form name/link to go to form.)

• The secure online submission program (Submittable) follows GDPR rules and regulations. This information is strictly confidential. Information provided will be deleted from the online submission form and our internal records at the end of the program.
• If you are an EU Citizen or Greek National without a passport, you should provide us with the information on your EU or Greek identification card. If you are traveling internationally, check to see if you will need a passport for your international travel - most EU citizens do not need a passport to travel within the EU, as long as they have a national identity card. 

DUE MAY 1: Complete the online "Agora: Insurance and Emergency Contact" form
(Click the form name/link to go to form.)

• All persons attending the School are required by Greek law to have health insurance that covers medical and pharmaceutical expenses, hospitalization, and medical evacuation/repatriation for the duration of their stay.  If you do not have insurance of this type and do not have an insurance agent, you may wish to contact one of the many companies that offer international health and travel insurance coverage. Some past participants purchased an international health/travel insurance plan online, if their current plan did not cover them internationally. Past members have used various companies such as CISI, Chubb, GeoBlue, IMG, Seven Corners, Tokio Marine/World Trips, etc.

Have a medical professional complete the Physical Examination Report and Immunization Form

Forms must be submitted by May 1.

NOTE: We require all program participants to be fully vaccinated for Tetanus/Diphtheria (must be within 10 years). We strongly recommend vaccinations for COVID, Meningitis, and Hepatitis A and B. If you are requesting a medical or religious exemption, alert us as soon as possible and well before the deadline (exepmptions are not guaranteed). Exemptions requested after the form deadline will not be considered.

You can download the physical form here and the immunization form here. Once you have the completed form, you can upload a scan (or photo) of the documents securely online here: https://ascsa.submittable.com/submit/01700042-fa61-415b-824a-9e6e4c27d5e7/medical-form-submission.

This information is strictly confidential and will be reviewed only by the School’s doctor. These forms do not impact your participation or acceptance on a program. If the doctor has any concerns for your wellbeing while attending a program(s), the doctor will reach out to you or the appropriate staff member(s) (only if necessary) to prepare for your time on the program(s).

Most participants choose to set an appointment with their general physician (or university clinic) for an evaluation/annual physical, at which time a medical professional will complete the forms. Some physicians may wish complete the forms without a physical, but this is usually done if the participant is well known to the medical professional. 

Any costs incurred during the completion of the medical forms, and other processing forms, is the responsibility of the participant. Such costs may include a small fee to your medical provider to complete the necessary forms and/or a deductible for the appointment with your physician or nurse.

Bring your prescription medications, as it/they may be difficult to refill in Greece. Specific brands of medicines and toiletries (e.g. contact lens solutions, deodorants) may not be readily available, so Members should be prepared either to purchase alternative brands or bring an adequate supply of their own. You may want to bring your own specialized hair care products, especially if you have textured hair, as such products may be difficult to find.

If your medical professional has difficulty with the forms, they can contact Alicia Dissinger (Princeton, NJ office) at 609-454-6819 or adissinger@ascsa.org. 

NOTE: If you completed the Physical Examination Report in 2022 or after 2022, please email application@ascsa.org to inform us that you do not need to resubmit. When you arrive in Athens, notify the doctor about any important updates about your medical records. If you submitted these forms before summer 2022, you will need to resubmit them to the School.

The American School of Classical Studies at Athens does not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, national or ethnic origin, pregnancy, race, religion, sex, or sexual orientation when considering admission to any form of membership or application for employment.