Preparing an Index
ASCSA authors are responsible for supplying all necessary indexes for their monographs, either by creating them themselves or by hiring a freelance indexer. The Publications Office can provide contact information for freelance indexers that have experience with our books. A single, general index is often sufficient for Hesperia Supplements; excavation monographs usually contain multiple indexes.
For general instructions on creating indexes, please refer to Chapter 16 of the Chicago Manual of Style (16th ed.).
All ASCSA indexes are run-in indexes, alphabetized letter by letter (see the sample index). If an entry (or main heading) must have two levels of subentries, an indented style may be adopted for that particular entry (see “brazier” in the sample index).
Front and back matter should not be indexed, nor are illustrations normally indexed. If illustrations must be indexed, the format instructions are below.
- Capitalize only those words that are capitalized in the text (i.e., do not capitalize the first word of each entry).
- Italicize only those words that are italicized in the text, except “See” and “See also,” which are italicized.
- Index entries for footnotes are indicated by placing the superscripted footnote number(s) next to the page number.
- No period is needed at the end of index entries, including “See” and “See also” cross-references.
- Cross-references are usually preceded by a period; use semicolons to separate two cross-references.
- Use “\-” to indicate en-dashes in page ranges. All page ranges (i.e., inclusive numbers) should be provided in full.
- For Hesperia Supplements, use a comma between an index entry/subentry and its page number; for excavation monographs, use a single tab.
- If illustrations must be indexed, the illustration number should be placed in parentheses between the entry and the page number, e.g., “survey zone, map of, (Fig. 1.1) 2, (Fig. 1.2) 3”
- Insert a single blank line between entries of successive letters of the alphabet.
- There is no need to indent index entries that run over one line; if you wish to make the index easier to read, you may create a hanging indent, but do not insert tabs to indent these runover lines.