Authors are reminded that all use of either unpublished or published works requires permission from the copyright holder. Useful copyright guidelines prepared by the University of Chicago Press with the support of the Andrew W. Mellon Foundation are freely available. A recommended book exploring intellectual property law as it pertains to visual imagery is Susan Bielstein’s Permissions: A Survival Guide, (University of Chicago Press, 2006).
A sample permissions-request letter with suggested wording for obtaining permission to reuse images is provided. Emphasizing that the book or article you are writing is of a specialist, scholarly nature and will be published by a non-profit institution will often minimize any fees that may be charged. Many permissions can be cleared online at http://www.copyright.com or the publisher’s own website, but a direct written approach to the press or museum will often result in reduced costs. Covering the cost of obtaining permissions is the responsibility of the author.
The ASCSA is now simultaneously publishing print and digital editions of its monographs and of Hesperia. Out-of-print titles are also being revived via print-on-demand. To ensure that your publication can be produced and distributed in both print and digital media, you will need to ask for "perpetual" permissions when requesting your images. This means non-exclusive, worldwide rights in all languages, all editions including print and digital. At the very least, you will need to secure publication rights for your print edition and its digital counterpart (e.g., PDF or EPub, etc.). In this way, your scholarship can reach as wide an audience as possible via print as well as on computers, other reading devices, and hosted Internet platforms (e.g., JSTOR). If you do not receive permission to publish an image in the digital edition of your publication, that image may either be blacked out in the digital edition, or your publication will be print-only until official permission for digital publication is granted by the image's rights holder.